The goal of the Facilities Master Plan has traditionally been to identify the space needs of each City of Sugar Land department and create a municipal facility plan to satisfy those needs. Most recently updated in April 2015, it is one of the City’s eight official master plans and documents an approach to satisfying the City’s municipal facility needs, including space planning. 
 
In the FY21 Master Plan Annual Report, the Environmental & Neighborhood Services Department recommended that the City initiate an update to the Facilities Master Plan in FY 2022. In the Spring of 2022, the Executive Team kicked off the All-In Initiatives, a series of city-wide projects, which broadened the Facilities Master Plan into the Integrated Facilities Master Plan and Workspace Design Initiative, an innovative approach to considering current and future facilities needs for the entire City as an organization. As a result, the scope of the Master Plan has been expanded beyond the scope of a typical municipal facility plan to address issues such as future workplace arrangements, workspace as a retention and recruitment tool, monetization of city spaces, and more.  
 
Two (2) consultants were selected from the Engineering Library to assist with the development of the initial scope of work. EUA and CBRE Consultants assisted in identifying a holistic process, tasks, roles, and responsibilities. As per City Policy No. PU-109, two (2) pre-qualified architectural firms were selected for an interview. Due to the uniqueness of the All-In Initiative FMP Process, EUA will take the administrative lead on the process. However, CBRE will be an active partner in the process along with EUA. Both firms bring a dynamic sense of integrated workspace planning, deferred maintenance processing, outside-the-box thinking, and innovation to the new hybrid workspace. The scope addresses conditions assessments of building envelopes and HVAC systems, the development of a Corrective Maintenance Program, community and workforce engagement workshops, and benchmark comparisons. The Plan will help the City provide a modern workplace as an employer that simultaneously positions the organization to retain current employees while competitively attracting future employees.  
 
Funding for the master plan is identified in the Facilities Budget. Currently, $520,000.00 is available in the funding source. The Planning and Development Services Department and Environmental and Neighborhood Services Department negotiated the attached scope of services with CBRE and EUA. The total fee to perform the services is $520,000.00. The final design scope is anticipated to take approximately nine (9) months upon Notice to Proceed.  
 
The Planning and Development Services and Environmental and Neighborhood Services Departments recommend that the City Council authorize the execution of two professional services contracts in the amount of $235,000.00 with CBRE and $285,000.00 with EUA for planning services for the Integrated Facilities Master Plan and Workspace Design Initiative.