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City Council Agenda Request
October 16, 2018
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AGENDA REQUEST NO: IV.H.
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| | AGENDA OF: City Council Meeting |
| | INITIATED BY: Clay Fenwick, Assistant Fire Chief |
| | PRESENTED BY: Clay Fenwick, Assistant Fire Chief |
| | RESPONSIBLE DEPARTMENT: Fire |
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| | | | | | | | | AGENDA CAPTION: | | Consideration of and action on authorizing execution of Change Order No. One for contract with Sugar Land Family Physicians, in the amount of $3,315.00, to perform firefighters/paramedics immunizations and physicals. The total contract price will increase to $52,815.00. |
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| | | | | | | | | RECOMMENDED ACTION: | | Request City Council approve change order in the amount of $3,315 for existing FY18 contract with Sugar Land Family Physicians, for a total contract of $52,815. |
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| | | | | | | | | EXECUTIVE SUMMARY: | On May 15, 2018 the Sugar Land Fire - EMS department entered into a contract with Sugar Land Family Physicians in the amount of $49,500 to perform immunizations and physicals for firefighters/paramedics. The requested change order is approximately 6.7% of the original contract amount, which puts the total over $50,000, requiring approval by City Council.
Several factors have caused the need for a change order in the amount of $3,315, which will increase the contract to $52,815 for FY18. These factors include physicals for seven new hires, required additional boosters/immunizations for personnel, and specialized testing for personnel over a certain age or family history. Since these services were FY18 activities they must go against the existing contract, requiring the change order.
Staff will be bringing forward a new contract to City Council for approval for FY19 activities needed for the Fire/EMS department, which will accommodate a higher level of activity than previously encompassed under the contract after staff was added last year to provide EMS and fire prevention services in the newly annexed areas.
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| BUDGET |
| | EXPENDITURE REQUIRED: $ 52,815 (FY18) |
| | CURRENT BUDGET: $56,693 (FY18) |
| | ADDITIONAL FUNDING: N/A |
| | FUNDING SOURCE:Fire - EMS General Operating Budget |
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