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City Council Agenda Request
December 4, 2018
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AGENDA REQUEST NO: IV.A.
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| | AGENDA OF: City Council Meeting |
| INITIATED BY: Imelda Balane, Information Technology Manager
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| | PRESENTED BY: Imelda Balane, Information Technology Manager |
| | RESPONSIBLE DEPARTMENT: Information Technology |
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| | | | | | | | | AGENDA CAPTION: | | Consideration of and action on authorizing execution of an Agreement renewal with Municipal Code Corporations, Inc., in the amount of $56,396.60, for Laserfiche Software Maintenance. |
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| | | | | | | | | RECOMMENDED ACTION: | | Staff recommends approval to purchase Laserfiche Software Maintenance from Municipal Code Corporations, Inc. in the amount of $56,396.60. |
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| | | | | | | | | EXECUTIVE SUMMARY: | Laserfiche is the software program utilized by the City of Sugar Land for the electronic document management system (EDMS). This software provides storage and enhanced search capabilities for documents that have been scanned or imported into the system. In addition, it supports the development of automated forms and workflow, record retention schedules and record lifecycle auditing. This contract is with Municipal Code Corporation, Inc. (MCCi), the reseller who administers the maintenance contract and provides primary software support for the City of Sugar Land.
This request is to renew our Laserfiche maintenance agreement with MCCi for a period of one year, with term agreements starting January 28, 2019 and ending January 27, 2020. The renewal entitles the City to receive regular software enhancements as they become available, assistance with installing and configuring upgrades and bug fixes, access to the MCCi Laserfiche training site, technical problem support and assistance with utilizing the Laserfiche software suite. The terms for the software and support of the Laserfiche modules are consistent with prior year purchases.
The Information Technology Department recommends approval of the software maintenance agreement renewal with Municipal Code Corporations, Inc., in the amount of $56,396.60. Funds for this purchase are budgeted in the FY19 Information Technology Budget.
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| BUDGET |
| | EXPENDITURE REQUIRED: $56,396.60 |
| | CURRENT BUDGET: $56,396.60 |
| | ADDITIONAL FUNDING: N/A |
| | FUNDING SOURCE:Information Technology - General Fund |
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| ATTACHMENTS: | | Description | Type |  | Quote | Other Supporting Documents | | HB-89 | Other Supporting Documents |
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