The FY19 Fleet Replacement Fund includes funding for replacement of twelve (12) police Tahoe’s. Each of the FY19 fleet replacement vehicles purchased for the Police Department must be outfitted with a variety of equipment, such as lights/light bars, sirens, prisoner partitions, computer mounts, etc. before it can be placed in service. As such, the Environmental & Neighborhood Services Department (Fleet Division) has worked with the Police Department to identify the required equipment for each vehicle.

In addition, there are eleven (11) FY19 replacement vehicles that belong to the Public Works, Engineering, Parks and Recreation and the Permits and Inspections Departments that require lights/light bars, computer mounts, etc., before they can be placed into service. The Fleet Division has worked with all of the departments listed above to identify the required equipment for each vehicle.

The equipment included within this request will be purchased through a Cooperative Agreement utilizing Texas Local Government Purchasing Cooperative BuyBoard contract 524-17. Cooperative Agreements are with governmental purchasing organizations of which the City is a member. These agreements leverage the purchasing potential of governmental entities. All contracts are competitively bid, and contracts are awarded in compliance with state procurement laws and regulations.

Once the new vehicles are released to the departments, the replaced equipment is disposed of in accordance with Policy No. PU-117 and Chapter 2175 of the Texas Government Code. At the time of disposition, the equipment is usually still considered valuable and is disposed through an auction sale.

The Environmental and Neighborhood Services Department recommends the City Council authorize the purchase of equipment from Fleet Safety, utilizing Texas Local Government Purchasing Cooperative BuyBoard contract 524-17 pricing, in the amount of $87,854.52. Funding for this equipment is budgeted within the Fleet Replacement Fund.