The Environmental and Neighborhood Services Department maintains the Fleet Replacement Program which addresses the replacement of fleet assets and is based on mileage and age to ensure a safe, economical, and reliable fleet. Below is the mileage and age criteria required to be met in order for the vehicle to be eligible for replacement.
|
Fleet Type
|
Age of Vehicle
|
Mileage
|
|
Police Patrol Vehicles - Sedans
|
4
|
85,000
|
|
Police Patrol Vehicles – Trucks/SUVs
|
5
|
100,000
|
|
Motorcycles
|
4
|
60,000
|
|
Administrative Vehicles
|
10
|
100,000
|
|
Light Pick-up Trucks
|
8
|
100,000
|
|
Heavy Trucks/Equipment
|
10
|
100,000
|
|
Heavy/Construction Equipment
|
20
|
N/A, condition of the unit
|
|
Trailers
|
10
|
N/A, condition of the unit
|
Vehicles meeting the age or mileage criteria are reviewed by City staff. The vehicle condition and repair history are also reviewed to ensure the vehicle needs to be replaced. In addition, vehicles are considered for replacement outside the age and mileage criteria based on the condition and repair history of the vehicle.
During the budget process, a total of 31 fleet assets were approved for replacement during FY19. This request is for the purchase of twelve vehicles that have met the criteria for replacement.
The Environmental and Neighborhood Services Department will procure twelve scheduled replacement vehicles from Caldwell Country Chevrolet in the amount of $392,295.
- 10 – Chevrolet Tahoe Police Pursuit Vehicles – Police Department
- 2 – Chevrolet Tahoe LS Model – Police Department
These vehicles will be purchased through a Cooperative Agreement with Fort Bend County (FBC 18-022 and 19-017). Cooperative Agreements are with governmental purchasing organizations of which the City is a member. These agreements leverage the purchasing potential of governmental entities. All contracts are competitively bid, and contracts are awarded in compliance with state procurement laws and regulations.
Once the new vehicles are released to the departments, the replaced units are disposed of in accordance with Policy No. PU-117 and Chapter 2175 of the Texas Government Code. At the time of disposition, these vehicles are usually still considered valuable and are disposed through an auction sale. In some instances, the vehicles could be exchanged with an existing pool vehicle, requiring the disposition of the original pool vehicle.
The Environmental and Neighborhood Services Department recommends the City Council authorize the purchase of twelve replacement vehicles from Caldwell Country Chevrolet, utilizing Fort Bend County contract pricing, in the amount of $392,295. Budgeted funding is available in the FY19 Fleet Replacement Fund.