Consideration of and action on authorization of a contract with Vortex Colorado, Inc. in the amount of $75,000.00 per year for overhead door and security gate maintenance and on-call repairs. This contract will automatically renew for four (4) additional one-year terms for a total contract amount of $375,000.00 for five (5) years.

The Facilities Services Division of the Environmental and Neighborhood Services Department is responsible for the repair, maintenance, and safe operation of the City's buildings, equipment, and infrastructure. 

On January 13, 2021, the City of Sugar Land issued Invitation to Bid (ITB) No. 2021-10 for overhead door and security gate maintenance and on-call repairs. This service includes the repair and replacement of overhead doors, gates, and the Nederman exhaust system tracks located at facilities throughout the City. 

On February 28, 2021, the City received one bid in response to the ITB from Vortex Colorado, Inc. (see attached contract for cost breakdown). The City of Sugar Land has worked with Vortex Colorado, Inc. for approximately one year, and during that time, the City has been pleased with their services. Once approved, the contract will continue through September 30, 2021, and will renew automatically under the same terms and conditions for four (4) additional one-year terms. Funding for this contract is available through the General, Utilities and Enterprise Funds within the operations budget.  

The Environmental and Neighborhood Services Department recommends that the City Council authorize the execution of a contract with Vortex Colorado, Inc. in the amount of $75,000.00 per year with four (4) additional one-year terms for a total contract amount of $375,000.00 for five (5) years.