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City Council Agenda Request
December 19, 2017
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AGENDA REQUEST NO: VI.B.
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| | AGENDA OF: City Council Meeting |
| INITIATED BY: Jorge L. Alba, P.E., Senior Engineer
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| PRESENTED BY: Jorge Alba, Senior Engineer
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| | RESPONSIBLE DEPARTMENT: Engineering |
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| | | | | | | | | AGENDA CAPTION: | | Consideration of and action on authorizing execution of a Contract in the amount of $170,700.00 with Freese and Nichols, Inc. for drainage studies at Chimneystone, Austin Park, Settler Park, and Sugar Lakes subdivisions and approving a Fiscal Year 2018 budget amendment in the amount of $170,700.00. |
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| | | | | | | | | RECOMMENDED ACTION: | Authorize the execution of the professional services contract with Freese and Nichols Inc.to perform drainage studies at Chimneystone, Settlers Park and Austin Park subdivisions in an amount of $170,700.00, and approve a Fiscal Year 2018 budget amendment in the amount of $170,700.00.
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| | | | | | | | | EXECUTIVE SUMMARY: | After the 2015 Memorial Day, 2016 Tax Day, and 2017 Hurricane Harvey storm events, the Engineering Department has identified and prioritized neighborhoods and major street intersections that either had structure flooding during Harvey or presented excessive street ponding during the events. Some of these locations were identified after the 2015 Memorial Day event and were planned to be funded in FY 17 but were postponed due to the decline in sales tax revenues. The proposed studies will evaluate those areas against the adopted 2014 Master Drainage Plan criteria and will develop improvement options that will be presented back to City Council.
The areas that have been identified to be studied include the following neighborhoods:
1. Settlers Park
2. Chimneystone
3. Austin Park
4. Sugar Lakes
5. River Bend North and Plantation Bend
6. Lakebend at Sugar Creek/Sugar Creek
The following major street intersections will be evaluated:
1. Elkins Road (between Commonwealth Blvd. and University Blvd.)
2. Knightsbridge Blvd
3. New Territory Blvd. at Chatham Rd.
Additionally, Oyster Creek between Dam #3 and Dulles Avenue will be evaluated to mitigate potential flooding in adjacent neighborhoods from possible back water due to the Brazos River. The attached map illustrates the proposed study areas.
The City has selected four Engineering Consultants with extensive and proven experience solving similar drainage issues to perform the proposed studies. They will address the issues and develop alternatives that might bring the drainage systems into compliance with the current drainage criteria or at least improve the areas and reduce the level of risk in certain areas.
The scope of work will include: Data Collection, Hydrologic and Hydraulic Analysis, Alternative Analysis, and Cost Analysis for the areas including Chimneystone, Settlers Park and Austin Park. The schedule to complete these projects is 3 months.
This contract will be funded from the capacity set aside in the CIP for Hurricane Harvey studies and improvements and will require a budget amendment in the amount of $170,700.00.
An extensive public notification and engagement plan has been created that will present to the public the project at several intervals. The first kick-off meeting is planned in January with update meetings being held at various points throughout the duration of the project.
The Engineering Department recommends City Council authorize the professional services contract with Freese and Nichols Inc. to perform drainage studies for the subdivision of Chimneystone, Settler Park and Austin Park in an amount of $170,700 and approve a Fiscal Year 2018 budget amendment in the amount of $170,700.00.
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| BUDGET |
| | EXPENDITURE REQUIRED: $170,700 |
| | CURRENT BUDGET: $170,700 |
| | ADDITIONAL FUNDING: N/A |
| | FUNDING SOURCE: |
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