Item Coversheet


City Council Agenda Request
February 6, 2018


AGENDA REQUEST NO: III.F.

AGENDA OF: City Council Meeting

INITIATED BY: Toni Wilson, Executive Secretary

PRESENTED BY: Scott Schultz, Assistant Chief of Police

RESPONSIBLE DEPARTMENT: Police

AGENDA CAPTION:
Consideration of and action on authorizing execution of an agreement in the amount of $53,000.00 with Minute Men Security Technologies for annual maintenance of the license plate recognition camera systems.
RECOMMENDED ACTION:
Approve annual maintenance agreement, totaling $53,000, with Minute Men Security Technologies for the City's current license plate recognition camera systems.
EXECUTIVE SUMMARY:

In 2015, the Sugar Land Police Department along with Federal Signals Corporation implemented the installation of the first license plate recognition cameras (LPR) via the City Wide Camera Project. Federal Signals Corporation is the sole source provider for Genetec LPR cameras utilized by the City of Sugar Land.

 

Since then, the Sugar Land Police Department has continued its license plate recognition program and oversees numerous LPR camera systems throughout the City.

 

In October 2017, Federal Signals Corporation sold their installation and repair division, which supports the City's Genetec LPR camera systems,  to Minute Men Security Technologies. Minute Men Security Technologies is the new sole source provider of the Genetec LPR camera systems and will continue to support the City's LPR cameras by way of an annual maintenance contract totaling $53,000.

 

The annual maintenance agreement includes:

 

  • Remote Support for Software and Hardware Troubleshooting
  • Weekly Health Checks
  • Scheduled On-Site Preventative Maintenance Every 4 Months
  • Hardware, Software, Firmware and Server Updates
  • Costs for Labor and Truck Usage

 

The Sugar Land Police Department requests approval to contract with Minute Men Security Technologies for the annual maintenance of the current LPR camera systems totaling $53,000.00.


BUDGET

EXPENDITURE REQUIRED:  53,000

CURRENT BUDGET: 60,500

ADDITIONAL FUNDING: N/A

FUNDING SOURCE:FY18 Police Department Operating Budget

ATTACHMENTS:
DescriptionType
Minuteman - ContractContracts
Minuteman QuoteContracts
Minuteman - Form 1295Contracts
Minuteman - HB 89Contracts
Sole Source LetterContracts