The Environmental and Neighborhood Services Department maintains the Fleet Replacement Program which addresses the replacement of fleet assets and is based on mileage and age to ensure a safe, economical, and reliable fleet. Below is the mileage and age criteria required to be met in order for the vehicle to be eligible for replacement.
| Fleet Type |
Age of Vehicle |
Mileage |
| Police Patrol Vehicles - Sedans |
4 |
85,000 |
| Police Patrol Vehicles – Trucks/SUVs |
5 |
100,000 |
| Motorcycles |
4 |
60,000 |
| Administrative Vehicles |
10 |
100,000 |
| Light Pick-up Trucks |
8 |
100,000 |
| Heavy Trucks/Equipment |
10 |
100,000 |
| Heavy/Construction Equipment |
20 |
N/A, condition of the unit |
| Trailers |
10 |
N/A, condition of the unit |
Vehicles meeting the age or mileage criteria are reviewed by City staff. The vehicles condition and repair history are reviewed to ensure the vehicle does need to be replaced. In addition, vehicles are considered for replacement outside the age and mileage criteria based on the condition and repair history of the vehicle.
During the budget process, a total of 29 fleet assets were approved for replacement during FY18. This request is for the purchase of twelve vehicles that have met the criteria for replacement.
Through Helfman Ford, the Purchasing Department will procure twelve scheduled replacement vehicles for $263,001.
- 2 - Ford Explorer PPVs for the Police Department - CAST Division
- 3 - Ford Explorers for the Police Department - CID Division
- 1 - Ford Explorer for the Permits and Inspections Department
- 3 - Ford Fusions for the Police Department - CID Division
- 1 - Ford Fusion for the Environmental and Neighborhood Services Department - Food Inspection
- 1 - Ford F150 for the Fire Department - Fire Prevention and Investigation Division
- 1 - Ford F250 for the Police Department - Patrol Division
The City will be purchasing these vehicles through Cooperative Agreements with Fort Bend County (FBC 15-028; FBC 17-021; and FBC 18-022). Cooperative Agreements are with governmental purchasing organizations of which the City is a member. These agreements leverage the purchasing potential of governmental entities. All contracts are competitively bid, and contracts are awarded in compliance with state procurement laws and regulations.
Staff recommends the City Council authorize the purchase of twelve replacement vehicles from Helfman Ford, utilizing Fort Bend County contract pricing, in the amount of $263,001. Budgeted funding is available in the FY18 Fleet Replacement Fund.