The Environmental and Neighborhood Services Department maintains the Fleet Replacement Program which addresses the replacement of fleet assets and is based on mileage and age to ensure a safe, economical, and reliable fleet. Below is the mileage and age criteria required to be met in order for the vehicle to be eligible for replacement.
| Fleet Type |
Age of Vehicle |
Mileage |
| Police Patrol Vehicles - Sedans |
4 |
85,000 |
| Police Patrol Vehicles – Trucks/SUVs |
5 |
100,000 |
| Motorcycles |
4 |
60,000 |
| Administrative Vehicles |
10 |
100,000 |
| Light Pick-up Trucks |
8 |
100,000 |
| Heavy Trucks/Equipment |
10 |
100,000 |
| Heavy/Construction Equipment |
20 |
N/A, condition of the unit |
| Trailers |
10 |
N/A, condition of the unit |
Vehicles meeting the age or mileage criteria are reviewed by City staff. The vehicle condition and repair history are reviewed to ensure the vehicle does need to be replaced. In addition, vehicles are considered for replacement outside the age and mileage criteria based on the condition and repair history of the vehicle.
During the budget process, a total of 29 fleet assets were approved for replacement during FY18. This request is for the purchase of two vehicles that have met the criteria for replacement.
Through Rush Truck Center, the Purchasing Department will procure two scheduled replacement vehicles for $234,984.
- 1 - F650 2-Man Bucket Truck - Public Works Department - Traffic Division
- 1 - Peterbilt 337 Dump Truck - Public Works Department - Utilities Division
The City will be purchasing these vehicles through a BuyBoard Cooperative Agreement (BuyBoard 521-16). Cooperative Agreements are with governmental purchasing organizations of which the City is a member. These agreements leverage the purchasing potential of governmental entities. All contracts are competitively bid, and contracts are awarded in compliance with state procurement laws and regulations.
Staff recommends the City Council authorize the purchase of two replacement vehicles from Rush Truck Center, utilizing BuyBoard cooperative pricing (BuyBoard 521-16), in the amount of $234,984. Budgeted funding is available in the FY18 Fleet Replacement Fund.