The Information Technology Department is requesting authorization to purchase replacement computer equipment as per this year’s technology replacement program. A policy exists that provides a funding source and guidelines for the replacement of obsolete technology equipment in order to minimize cost and to provide effective, dependable equipment. An evaluation of all equipment has been made and this request represents items that have exceeded their useful life or are no longer providing reliable service.
This agenda request is to purchase replacement equipment for FY17.
Desktop Computers
Staff requests approval to purchase 100 Dell T3420 desktop computers to replace those purchased in FY13 (four years ago) or before that and have exceeded their useful life per the replacement policy.
Monitors
Staff requests approval to purchase 200 Dell E2318H 23” inch monitors to replace those purchased in FY13 (four years ago) or before that and have exceeded their useful life per the replacement policy.
Laptop Computers
Staff requests approval to purchase 50 Dell 5580 laptop computers to replace those purchased in FY14 (three years ago) or before that and have exceeded their useful life per the replacement policy. One half of the 5580 laptops are cellular enabled and one half does not have this capability.
All equipment will be purchased from Dell Computer Corporation, under the cooperative contract of the Texas Department of Information Resources (DIR), contract # DIR-SDD-1951 (Contract Code 42AFU). Funds for the desktop computers and monitors are in the Technology Replacement Fund (023-1125-720-21-08). Funds for the laptop computers are budgeted in the Technology Replacement Fund (023-1125-720-60-05). Staff recommends the purchase of this replacement equipment.