The Public Works Department staff operates, maintains, and repairs over 471 miles of the water distribution system, and 29,353 service connections. On August 17, 2017, the City received four bids in response to Invitation to Bid 2017-16 Purchase of Water Parts for the City's utility infrastructure. Bidders were asked to price an assortment of water and wastewater parts along with discount rates for comparison purposes. Parts were to be awarded according to cumulative pricing based on projected quantities. All vendors being selected were able to meet the City's required time frame.
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Item
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Delivery Deadline
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Stock Orders
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5 Working Days
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Special Orders
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10 Working Days
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Emergency Orders
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4 Hours
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Based on pricing for eight categories of parts, ACT was the lowest bidder for brass parts and tubing. HD Supply Inc. was the lowest bidder for repair clamps, PVC fittings, meter boxes, and miscellaneous parts. MDN Enterprises was the lowest bidder for saddles and isolation valves.
Items are ordered as needed to maintain an adequate inventory at all times. Financially, parts are placed in an inventory account and costs are allocated to the budget at the time they are used. Funding is available in the Public Works - Repair and Maintenance Utilities System Supplies accounts to fund the parts as they are used for repairs.
The recommended contracts are for one year with four one year mutually agreeable extensions.
The Public Works Department recommends award of the annual supply contract(s) for the Purchase of Water Parts to ACT Pipe & Supply Co. in the maximum amount of $81,582.90, HD Supply Waterworks in the maximum amount of $56,508.03, and MDN Enterprises in maximum amount of $41,214.83. The combined contract amount for the three vendors is $179,305.76.