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City Council Agenda Request
December 5, 2017
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AGENDA REQUEST NO: IV.H.
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| | AGENDA OF: City Council Meeting |
| INITIATED BY: Erik Schenck, IT Manager
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| | PRESENTED BY: Erik Schenck, IT Manager |
| | RESPONSIBLE DEPARTMENT: Information Technology |
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| | | | | | | | | AGENDA CAPTION: | | Consideration of and action on authorizing a Contract in the amount of $55,532.60 with Municipal Code Corporation, Inc. for Laserfische Software Maintenance. |
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| | | | | | | | | RECOMMENDED ACTION: | | Staff recommends approval to purchase Laserfiche Software Maintenance from Municipal Code Corporations, Inc. in the amount of $55,532.60. |
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| | | | | | | | | EXECUTIVE SUMMARY: | Laserfiche is the software program utilized by the City of Sugar Land for the electronic document management system (EDMS). This software provides storage and enhanced search capabilities for documents that have been scanned or imported into the system. In addition, it supports the development of automated forms and workflow, record retention schedules and record lifecycle auditing. This contract is with Municipal Code Corporation, Inc. (MCCi), the reseller who administers the maintenance contract and provides primary software support for the City of Sugar Land.
This request is to renew our Laserfiche maintenance agreement with MCCi for a period of one year, with term agreements starting January 28, 2018 and ending January 27, 2019. The renewal entitles the City to receive regular software enhancements as they become available, assistance with installing and configuring upgrades and bug fixes, access to the MCCi Laserfiche training site, technical problem support and assistance with utilizing the Laserfiche software suite. The terms for the software and support of the Laserfiche modules are consistent with prior year purchases.
Staff recommends approval of this software maintenance renewal. Funds for this purchase are budgeted in the FY18 Information Technology Budget, in account 010-1125-511-41-02.
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| BUDGET |
| | EXPENDITURE REQUIRED: $55,532.60 |
| | CURRENT BUDGET: $55,532.60 |
| | ADDITIONAL FUNDING: N/A |
| | FUNDING SOURCE: |
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| ATTACHMENTS: | | Description | Type |  | Quote | Other Supporting Documents | | HB 89 | Contracts | | 1295 MCCi | Other Supporting Documents |
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